Certification
Application |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1. Purpose
This procedure
lays down the activities and responsibilities applicable to the process from
permit application to certification of an interested potential client. 2. Scope
This document is
applicable to all SATAS auditors handling certification applications and
covers all activities up to the issue of the certificate. 3. References ISO Guide 65 IAF Guidance on application of ISO
Guide 65 Procedure P11 4. Definitions N/A 5. Activities
5.1 General The following procedure applies when a potential client
expresses an interest to certify product under the SATAS Product Certification
Scheme. 5.2 Initial visit Make an appointment to visit the
client. During the initial visit the quality commitment of SATAS and the type of service is
discussed. The quality commitment of the client is also gauged. The general
certification conditions and application procedure are discussed to ensure
that the client understands the requirements and copies of these documents
are left with the client. An application form MS 1 is handed to the client
and the client information sheet MS 2 is completed. The application is reviewed
by the auditor to ensure that all the information provided is correct and
that the person signing the form has the authority to make the application.
If the application does not fall within the scope of SANAS Accreditation, the
applicant is to be made aware of this. The application is reviewed for SATAS
capability to perform the assessment and surveillance audits (complete MS74).
The auditor signs the MS74, taking ownership of the project. The initial visit can be replaced by e mail, telephone or any
other form of effective communication, provided the auditor is acquainted
with the applicant’s factory and quality system. 5.3 Quotation On acceptance of the application,
the auditor prepares a quote (MS 3 & 31), ensuring that the minimum
standard tariffs are adhered to. Any deviation from the minimum tariff is to be
approved by the Managing Director in writing. On receipt of the acceptance of
the quotation a ‘Request for Invoice’ (MS 29) is generated and sent to Durban
Office together with a copy of the ‘Client Information Sheet’ (MS 2) and VAT
Registration Certificate. 5.4 Payment Once payment is received the
sequence of events is planned
(MS22). 5.5 Document Evaluation The applicant shall submit all Quality
System documents for
evaluation
to SATAS at least 3 weeks prior to the assessment. Alternatively, the documents can
also be evaluated on site during pre-
certification
visits, and the final evaluation during assessment. 5.6
Assessment An assessment schedule (MS
34) shall be made available to the applicant
at least 7 days prior to the assessment. The assessment will be conducted on site and will
include the following. 5.6.1 System
Process The Quality system shall be evaluated for compliance with the
documented system using a checklist (MS 7) as a guide line. The assessment of
the quality system is carried out as per Procedure P11 ‘System Audits’,
Section 5.1 ‘Activities’. The first two sentences and second to last sentence
of Section 5.1 are not applicable to the assessment. 5.6.2 Product A random sample of the product shall be drawn from each
product type for which certification is required. The sampling plan in the
relevant Standard is used. If the Standard does not prescribe a sampling
plan, a sample is drawn in accordance with Table 1 of ‘A Practical Approach
To Quality Control’ by R.H. Caplan. All samples are identified with the
inspection mark. 5.6.3 If the assessment is successful the relevant documentation, as
listed in The ‘Documentation Checklist’ (MS 6) shall be submitted to the Certification Board for consideration,
but, only after clearance of the findings raised. In the event of an
unsuccessful assessment, another
assessment shall be conducted at the client’s cost. Refer to ‘Assessment Letter’ MS 4 and
Certification Board Approval MS 24, i.r.o.
recommendations for certification.
The application is valid for six
months where after the application and process will be re-evaluated for further action. 5.7 Issue of permit If the application is approved by the Certification Board the
preparation of the documentation proceeds. Information describing the product type,
preservative type, hazard class, grading rule, grade and end application will
be entered on the schedule of certification MS 25. The certificate shall be
handed to the
applicant within one month of approval. 6.
Responsibilities
Initial visit…………………… Area
Auditor
Quotation…………………… Area Auditor Pre-Permit …………………. Area Auditor Recommendation ………….. Area Auditor Approval…………………….. Certification Board Certificate …………..…….. Managing
Director Handing over………………. On decision 7. Records ·
Application MS
1 ·
Client
Information Sheet MS
2 ·
Quotation/Agreement MS
3 ·
Assessment
Letter MS
4 ·
Product
evaluation report MS
5 ·
Certification
Board Documentation Checklist MS
6 ·
Assessment/Audit
Checklist MS
7 ·
Product
Inspection Forms MS
11,12,13,14 ·
Assessment/Audit
Report MS
20 ·
Assessment
Plan MS
22 ·
Certification
Board Approval MS 24 ·
Request
for Invoice MS
29 ·
Quotation
Calculation MS
31 ·
Assessment
Schedule MS 34 ·
Capability
Review
MS74 ·
Certification
Conditions ·
Certificate |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
||||||||||||
|
|
||||||||||||
|